Production Management is a multi-faceted role, bringing together many aspects of the performance or event process. The production manager will be across all production elements, and have an in-depth understanding of the performance or event, and all departments involved.
The production process will contain all or some of the below. Many of these items occur concurrently or overlap.
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Design and build phase:
- Budget assigning for the entire show (including build, crew, running, and disposal costs)
- Assisting in selection and contracting of design team, suppliers, and show crew
- Setting production deadlines with designers & suppliers.
- Design Management (meetings, follow up, advice, solutions)
- Generating Design paperwork (plans 2d and 3d, schedules, samples, models)
- Costing (finding and approaching suppliers, design revisions, supplier contracts)
- Build Management (meetings with designer and supplier, sourcing materials, arranging freight and delivery, logistics around installation into the theatre)
Rehearsal / Development Process:
- Rehearsal space set-up and maintenance
- Weekly production design meetings with creative team and various production personnel
- Monitoring of daily reports to ensure follow up is happening
- Working with production suppliers to install items into rehearsals
Pre-Production
- Liaise with venue(s) over schedules, access times, staffing, and venue requirements
- Produce and revise Health & Safety plans for the performance or event
- Produce and revise the production schedule (for installation into the theatre)
- Arrange staffing for installation of all production elements
- Ensure builds and budgets are on track
- Work on securing rights (ie APRA) for any external content used
Production
- Keep a day-to-day eye on Health & Safety and the state of the performance or event
- Ensure each day’s team are inducted into the theatre space and know what is happening around them
- Follow up with installation teams and troubleshoot issues as they arise
- Keep an eye on time and crew hours.
- Ensure cast and show crew are inducted into the theatre
- Ensure schedule is adhered to and amendments sent if needed
- Ensure deadlines are met (performance times, etc)
- Keep budgets and expenditure is up to date
- Cast an eye over the overall audience experience, noticing the things others miss
Performance
- Monitor daily reports and ensure action is taken as needed
- Sign off weekly reports from venue, suppliers, and show crew
- Work with show crew to plan maintenance, or extra rehearsals
- Plan the removal of the event (returned, sold, trashed)
- Schedule the pack-out process with venue and suppliers
Pack-out / Post Production
- Be on-site for the removal of the show from the theatre
- Ensure logistics and truck movements happen as planned
- Oversee the packing, storage, or disposal of the show
- Wrap up budgets
- Produce any post-production paperwork (de brief, or reporting)